Job Summary
The Project Coordinator provides essential administrative and operational support to the Senior Project Manager, ensuring the smooth execution of daily tasks and responsibilities. Acting as a junior-level office manager, this role focuses on gathering critical information for daily meetings and status reports, maintaining site needs, and handling basic administrative tasks. This position is ideal for a detail-oriented individual who is highly organized and eager to support project operations effectively.
Key Responsibilities
- Gather and organize information required for daily meetings and status reports.
- Prepare concise summaries, agendas, and meeting notes for the Senior Project Manager.
- Ensure timely follow-up on action items from meetings.
- Oversee site needs, including ensuring resources like water and office supplies are adequately stocked.
- Monitor site conditions and escalate any issues to the Senior Project Manager.
- Act as a liaison between the site team and Senior Project Manager for updates and requirements.
- Manage and prioritize the Senior PM’s daily schedule.
- Handle basic office management duties, such as coordinating deliveries, maintaining records, and organizing workspaces.
- Assist with email correspondence and basic document preparation.
- Facilitate communication among team members and external stakeholders.
- Support the Senior PM in tracking project milestones and ensuring deliverables are on schedule.
- Provide general assistance to other team members as needed.
Qualifications
- High school diploma or equivalent required; some college coursework preferred.
- 1–3 years of administrative, office management, or project coordination experience.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and proactively address tasks.
